Product Guide

• Landscaping company owners who want forward-looking cash visibility
• Fractional CFOs managing multiple green industry clients
• Operations managers tracking division-level profitability
• Bookkeepers who need to present financial summaries to ownership

• 13-week cash forecast with prior-year seasonality
• Weekly cash projection and reconciliation
• P&L dashboards by division with year-over-year trends
• Budget vs actual variance analysis
• Automated alerts when KPIs hit thresholds
• CSV and PDF exports for every report

Sign up at greenbizkpi.com with your email address. You will receive an email verification link. Once verified, you can create your company (tenant) and invite team members.

Navigate to Settings → QuickBooks and click "Connect QuickBooks." You will be redirected to Intuit's secure OAuth page. Sign in with your QuickBooks credentials and authorize read-only access. GreenBizKPI never stores your QuickBooks password.

• Business type — Select your company type (Landscaping, Lawn Care, Tree Service, etc.) to get industry benchmarks
• State — Set your state for regional benchmark comparisons
• Divisions — Map your QBO Classes to divisions for per-division reporting
• Direct cost accounts — Tag specific accounts as Labor, Materials, or Subcontractor costs for GPM analysis
• Bank accounts — Select which bank accounts to include in your cash starting balance

Go to the Home dashboard and click Refresh. GreenBizKPI will pull your P&L reports, bank balances, AP bills, and transaction history from QuickBooks. This typically takes 15-30 seconds.

• Bank accounts — Up to 3 bank accounts with starting balances (auto-populated from QBO if configured)
• Cash inflows — AR Deposits, AR Transfers, Clearent/card processing, Other cash in
• Cash outflows — Payroll, ACH payments, Credit card payments, Lease/loan payments, Transfers out, Other cash out
• Open bills — Select specific AP bills to pay that week from your QBO open bills list
• Minimum reserve — Set your target cash floor (default $50,000)

Once a week passes, you can reconcile by entering actual bank balances. The system compares your projected ending cash to the actual, showing dollar and percentage variance. This helps you calibrate your projections over time.

The engine uses three layers:

Layer 1 — Prior-year seasonality: It pulls your QBO transactions (deposits, purchases, bill payments) from the same 13-week window last year. Each week's projection is based on what actually happened in the corresponding week last year, preserving seasonal patterns.

Layer 2 — Growth factor adjustment: It compares your trailing 12 weeks this year vs the same 12 weeks last year to calculate a year-over-year growth rate. All prior-year projections are scaled by this factor (capped between 0.5x and 2.0x).

Layer 3 — Manual cash events: Known upcoming inflows or outflows that the algorithm cannot predict. These add on top of the auto-generated projections.

• AR Collections — Projected inflows based on same week last year x growth factor
• Payroll — Auto-detected from your recent pattern (weekly, bi-weekly, or monthly)
• Bill Payments — Open QBO bills bucketed by due date, then prior-year fallback
• Variable Costs — ACH, credit card, and other outflows from prior-year same week
• Manual Events — Your manually entered inflows and outflows

Week 1 starting cash is pulled from your live QBO bank account balances (the accounts you configured in Weekly Cash). If QBO is unavailable, it falls back to the most recent reconciled Weekly Cash entry.

Any week where ending cash drops below your minimum reserve is marked as critical (shown in red). The summary shows how many weeks until the first critical week, and the lowest projected cash point across all 13 weeks.

Below the forecast, a comparison table shows your most recent 4 weeks of actual inflows and outflows vs the same 4 weeks last year, with percentage change indicators.

• A large equipment purchase you know is coming in Week 4
• A client deposit expected in Week 2
• A recurring weekly fuel or supply cost
• An insurance payment due in a specific week
• A loan disbursement or line-of-credit draw
• Correcting for a one-off expense last year that won't repeat (add an offsetting inflow)

1. Go to the 13-Week Forecast page
2. Find the "Manual Cash Events" card below the summary cards
3. Click "Add Event"
4. Enter a description, amount, type (inflow or outflow), and target week (1-13)
5. Toggle "Recurring" on if it applies to every week
6. Save — the forecast recalculates immediately

Weeks with manual events show a blue bolt icon. When you expand a week's breakdown, each manual event is listed individually under Inflows or Outflows with a bolt icon. Events are also included in CSV and PDF exports.

• Total revenue with month-over-month change
• Gross profit and gross margin percentage
• Operating income and net income
• COGS breakdown and trending
• Active alerts requiring attention

• Monthly revenue, COGS, gross profit, operating expenses, net income
• Margin percentages (gross, operating, net)
• 12-month trend charts
• Division-level filtering when QBO Classes are mapped

Go to Settings → Divisions and map each division to one or more QBO Classes. Then refresh your data. Division reports will populate automatically.

Go to Settings → KPI Config and tag your specific QBO expense accounts into the three direct cost categories. The system will then calculate your Direct Cost GPM automatically.

• Gross margin, operating margin, net margin percentages
• Revenue, gross profit, net income dollar amounts
• Year-over-year percentage changes
• Month-over-month percentage changes
• Budget variance percentages
• Cash crunch forecast (13-week critical week detection)

Active alerts appear on your Home Dashboard. You can configure email notifications to send alerts to multiple recipients when triggered.